Registration
Online Registration & Fees
Our registration platform allows you to create a personal user profile, enabling you to make individual bookings for meeting participation and accommodation. You can log in anytime using your username and password to view your registration status, update information, or add bookings.
As a presenting author, please ensure that you use the same email address for your user profile that was used during abstract submission. Using different email addresses may disrupt communications regarding your registration and abstract submission.
Registration fees include refreshments and a light lunch snack.
Registration Fees
[incl. ISES-ISEE 2025 Dinner]
Early
by May 14, 2025
Regular
by July 31, 2025
Late
from August 1, 2025
Member Fees1Â (ISES / ISEE / Both)
Delegate
775.00 USD
[985.00 USD]
900.00 USD
[1,110.00 USD]
975.00 USD
[1,185.00 USD]
Emeritus
625.00 USD
[835.00 USD]
725.00 USD
[935.00 USD]
775.00 USD
[985.00 USD]
Non-Member Fees
Delegate
975.00 USD
[1,185.00 USD]
1,125.00 USD
[1,335.00 USD]
1,225.00 USD
[1,435.00 USD]
Emeritus
750.00 USD
[960.00 USD]
900.00 USD
[1,110.00 USD]
950.00 USD
[1,160.00 USD]
Other Fees
[incl. ISES-ISEE 2025 Dinner]
Accompanying Person6
250.00 USD
[460.00 USD]
Sponsor – Additional Full Registration
775.00 USD
[985.00 USD]
Student
Standard
60.00 USD
85.00 USD
Student
Standard
100.00 USD
140.00 USD
Participant type requirements
1 Member Fees are applicable only if membership status is active at the dates of the Joint Meeting. Membership status will be verified during the online registration process.
2 Government Fees are available for non-academics, i.e., in positions where one is either considered a civil servant or if the government agency does not cover the costs of professional memberships. Confirmation of your status needs to be provided during the online registration process.
3 Early Career Fees are available to New Researcher (less than 5 years of experience from terminal degree). Proof of degree completion is required to be provided during the online registration process.
The Meeting Organization reserves the right to allocate your registration to the appropriate category in case relevant documentation is missing or not valid.
4 LMIC Fees: To qualify for these rates, you must be a resident of a country that is not defined as “high income economy” by the World Bank.Â
5 Student Fees: A valid Student ID must be provided during the online registration process. The Meeting Organization reserves the right to allocate your registration to the appropriate category in case relevant documentation is missing or not valid.
6 Accompanying Person Fees include access to the exhibiton & poster area and participation in the welcome reception on Sunday, August 17, 2025. Accompanying persons may not attend any scientific sessions.
Registration guidelines
The General Terms and Conditions for registration for the ISES-ISEE 2025 joint meeting can be found here.
Visa Invitation Letter:
As soon as you have paid your registration in full and it has been processed by the organization, you will see the button “Receive Invitation Letter by email” within your registration profile. By clicking on this button, your invitation letter will be sent to your email address automatically.
Notice for Invoice revision requests:
Any modification of VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of 50.00 USD.
Notice for Badge Printing Service:
Participants receive their name badges at the registration counter. The name badges must be worn in a visible manner by all participants throughout the Event. Access to the Event will be denied without a name badge. A processing fee of 30.00 USD will be charged for reissuing the name badge.
Payment methods:
Payment can be made by credit card or by bank transfer. The official currency of the Joint Meeting is US Dollars.
Payment by credit card can be done during the online registration process. No credit card fee will be charged. You will get a confirmation of registration and payment within 5 working days via e-mail. For paying by bank transfer, you will receive an invoice including all payment details within 5 working days via e-mail. All bank charges have to be covered by the delegate. Â Â Â Â
The registration for the congress is only valid after receipt of the full registration fees. If you have not paid the fees within the mentioned deadlines, the higher fee will apply and you will receive a new invoice from the meeting organization subsequently.
Cancellation Policy:
All registration changes and cancellations must be communicated to K.I.T. Group in written form (by email). In case of cancellation of the registration or cancellation of single bookings received by May 14, 2025, a cancellation fee of 50% of the registration fee applies. No refund will be given for any cancellations made after May 14, 2025, and the claim for the full payment of all registration fees remains, respectively. In case of cancellations due to rejection of the submitted abstract, your registration will be cancelled without any cancellation fee. In case of cancellations due to denied VISA applications, the full registration fee minus a processing fee of 50.00 USD will be refunded after the meeting if the visa was applied for in time. To apply for the refund, a proof of timely application together with an official notice from the embassy confirming that a visa could not be granted needs to be forwarded to K.I.T. Group by email.
No refund will be given for unattended events, in case of illness or early termination of attendance.
Cancellation Policy – Pre-Meeting Workshops:
For booked Pre-Meeting Workshops, the cancellation fees as stated above will apply. If the number of attendees at one of the Pre-Meeting Workshops is below 20, the organizer reserves the right to cancel the session. In this case, participants will be informed in due time and receive a full refund of the paid fees.